Friday, August 14, 2026 · ACH cutoff 2:00 PM
Weekly Pay Run
Grouped by what is actually blocking the money. Nothing releases until work is verified, the waiver is on file, and the funding source is real.
Pay Run Total
All statuses combined
Ready to Release
$187,400
5 payments cleared
Safe to Release Today
$438K
After reserve floor
Blocked by Guardrails
$22,200
7 active holds
Release Capacity
Ready queue measured against today's safe-to-release limit
Ready queue $187,400Safe to release $438,000 · $251K headroom remaining
Ready to Pay — $187,400
5 payments
Waiting on Approval — $141,800
3 payments
Waiting on Draw Funding — $61,200
2 payments
On Hold — $22,200
2 payments
Payment Guardrails
Automatic holds — a payment cannot be released while one is active
HOLD — Draw Not Funded
Payment sourced to a draw the bank has not wired.
HOLD — Work Not Verified
PM has not confirmed completed work for the billed amount.
HOLD — Missing Lien Waiver
Conditional or unconditional waiver not on file.
HOLD — Change Order Not Approved
Billing exceeds scope without an executed change order.
HOLD — Over Contract
Cumulative billing exceeds contract or PO value.
HOLD — Payment Would Breach Cash Reserve
Release would drop cash below the $500K minimum reserve.
HOLD — Banking Information Changed
Vendor payment instructions changed within 30 days.
Approval Matrix
Who must sign before a release is possible
Under $10,000Project Manager
$10,000 – $50,000Project Manager + Controller
$50,000 – $150,000PM + Controller + Owner
Over $150,000PM + Controller + Owner + bank draw confirmation
Banking Change Alert
Southshore Electric — payment instructions changed 4 days ago
All Southshore payments held pending a verbal callback to the number on file.
- Southshore Electric submitted new ACH routing / account.Aug 10, 9:42 AM · vendor portal
- All Southshore payments auto-held. Prior instructions retained.Aug 10, 9:42 AM · system
- Callback attempted to number on file — voicemail left.Aug 11, 8:15 AM · Terry Tully
- Second verification required before release.Pending · Terry Tully
Vendor Compliance
W-9, insurance, license, waivers and banking verification across active vendors
| Vendor | W-9 | COI | License | Lien waivers | ACH | Open amount |
|---|---|---|---|---|---|---|
| ABC Framing | On file | Current | Current | Current | Verified | $68,400 |
| Southshore Electric | On file | Current | Current | Current | Changed | $35,500 |
| Crescent Roofing | On file | Expired | Current | Outstanding | Verified | $38,000 |
| Gulf HVAC Services | On file | Expiring | Current | Current | Verified | $41,900 |
| Delta Plumbing Co. | On file | Current | Current | Current | Verified | $42,800 |
| Cypress Cabinets | Missing | Current | N/A | Outstanding | Verified | $30,900 |
| Heritage Millwork | On file | Current | N/A | Current | Verified | $52,400 |
Compliance is checked at release time, not at invoice entry — an expiring COI blocks the payment, not the paperwork.